CONTENT MANAGEMENT SYSTEM COMPANY IN CHENNAI

Depending on the organization’s quantity of work the content management process differs. If the organization produces larger quality of work which includes content, audio, videos, documents, records, internal and external web sites then it is important to understand the content management process in order to collect, use, maintain and delete the data.

It is essential to understand the process involves in Content Management; it can be divided as planning, creating, developing, editing, managing, evaluating, preserving, distributing, publishing and retrieving.

Planning : First and foremost is the planning stage, at this stage the content has to be categorized, designed and classified. This is very important and crucial stage which will determine how well the rest of the process will work.

Creation : In the creating stage the content has to be understood, classified and then it should be created in different groups. Each category should have unique and should have strong content.

Developing : Content development is essential and it should be done in an understanding and elaborate manner. Here the user takes the responsibility to develop the content for his website.

Editing : At this stage multiple content will be edited, changed and presented.

Publishing : The created, developed and edited content will be publishds and delivered to the users.

Deleting : This is the final stage where the content is edited and unwanted content will be deleted and some are archived to use it in future.

Enterprise Content Management

CMS can be used for two different purposes; enterprise content management (ECM) and web content management (WCM).

ECM is used in a business as a tool to maintain confidential information of the employees and customers. It helps the organization to keep a track on the essential information, which is not an easy job. Huge volumes of content are not easy to manage and an ECM is definitely a critical job.

The important workings of ECM can be segregated in five different ways; capture, manage, store, preserve and deliver. With growing technology managing written record is completely out of the way.

So, maintaining electronic records is essential; using capture working method ECM captures all kind of information like reports, research, contracts and so on, in a combined electronic file. Then manage working method uses few features like web content management, collaborative software and document management which helps to collect, modify and manage information. Store feature stores short term changes made in the information temporarily in a supple folder structures which will help the users to view or edit the content. For changes made occasionally, preserve method is used to preserve the information for longer duration. Finally, the deliver feature offers clients with demanded information.

So, let us know about web content management (WCM). This is an application used to create, store, manage and publish web content. The content may be in any form like audio, video, text and so on; WCM will work on it and present data uniquely for different users. The webmasters need not have the knowledge about HTML or coding; he/she can create, update and maintain a website on his own.

It is inexpensive and sometimes free of cost, the administrators can manage the website on their own and the monetary problem will be lesser. But, it also has its negative side; few are upgradation costs, security threats, fear of hackers and maintenance cost.

All these process should be managed or governed for maintaining a structured working method. Therefore, content governance has to be taken in to account for the better outcomes.

Content governance

It is important to manage and govern your content regularly for best result. Any organization which is involved with content needs content Governance. It is everyday management of content mode it provides the content creators systematic guidelines to help them provide detail and structured content.

It is important to us content governance as it helps in maintaining best standards by providing workflow, assigning ownership and providing access control. It creates reliable customer experience, sets internal organizational controls and avoids content bloating.

For successful work the content has to be audited, no matter how strong your content is you need auditing. It is an inventory process where content governance helps in auditing your content by its quality, relevance and importance. It means determining if your content is of low, medium or of high quality, does it need to be corrected or removed?

Some content will be of high quality and well developed but it will not be relevant to your page or brand so it need not be in your website. Some content will be of complete relevance but quality of content will be poor so it should be corrected or deleted no matter how much time or money you have spent on it.

This process does not only manage the new content or plans the new content it also works on existing content. Everything will be taken in consideration in order to provide best conclusion of the work. So, regardless of your company’s size and position you should understand and take up content governance for better work process.

Depending on different platforms the digital content governance differs; types of digital content governance involves social media content management, web content management, mobile content management and enterprises content management.